Florida Notary and Professional Services, LLC

Florida Notary and Professional Services, LLCFlorida Notary and Professional Services, LLCFlorida Notary and Professional Services, LLC
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Florida Notary and Professional Services, LLC

Florida Notary and Professional Services, LLCFlorida Notary and Professional Services, LLCFlorida Notary and Professional Services, LLC

Signed in as:

filler@godaddy.com

  • Home
  • About Us
  • Services
    • General Notary Services
    • Loan Signing Agent
    • Home Checks
  • Resources
    • Forms
  • FAQ
  • Contact Us

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  • Bookings
  • My Account

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Guidelines

Signing Your Document

Signing Your Document

Signing Your Document

 Do not sign the document until you are in the presence of the notary. 

Document Completion

Signing Your Document

Signing Your Document

 Completely fill in all blank spaces in the document before the notary arrives, but do not sign! Incomplete documents cannot be notarized. 

Document Questions

Signing Your Document

Physical Appearance

 If you have any questions about how to complete the document, contact the person who drafted or requested the document. A Notary Public is unable to provide legal advice or assistance in the drafting and/or completion of documents. 

Physical Appearance

Physical Appearance

  Every signer must physically appear, be coherent, and present acceptable ID at the time of notarization.  

Original Documents

Original Documents

   Original documents must be present for all Copy Certifications. 

You Must Choose

Original Documents

    Know which Notary Certificate you need. The Notary cannot give advice on which one to use.

9 Required Elements

A Florida notary certificate MUST contain ALL 9 elements to be valid. If your certificate is missing any of the elements the notary MUST either write the missing element on the original document, stamp the missing element on the original document or attach a looseleaf certificate that contains ALL 9 elements.

 

9 Required Elements

Venue

Physical Presence or RON

Type of Notarial Act

The venue stating the location of the notary public at the time of the notarization in the format, “State of Florida, County of    .”

Type of Notarial Act

Physical Presence or RON

Type of Notarial Act

The type of notarial act performed, an oath or an acknowledgment, evidenced by the words “sworn” or “acknowledged.”

Physical Presence or RON

Physical Presence or RON

Physical Presence or RON

Whether the signer personally appeared before the notary public at the time of the notarization by physical presence or by means of audio-video communication technology.

Date

Type of Identification

Physical Presence or RON

 The exact date of the notarial act. 

Signer's Name

Type of Identification

Type of Identification

  The name of the person whose signature is being notarized. It is presumed, absent such specific notation by the notary public, that notarization is to all signatures. 

Type of Identification

Type of Identification

Type of Identification

   The specific type of identification the notary public is relying upon in identifying the signer, either based on personal knowledge or satisfactory evidence.

Notary's Signature

Notary's Signature

Notary's Signature

    The notary public’s official signature. 

Notary's Name

Notary's Signature

Notary's Signature

    The notary public’s name, which must be typed, printed, or stamped below the signature.

Notary's Seal

Notary's Signature

Notary's Seal

     The notary public’s official seal affixed below or to either side of the notary public’s signature. 

General Notary Services

Acknowledgements

Verify Vehicle Identification Number (VIN)

Oath or Affirmation (Jurat)

 The purpose of an acknowledgement is for a signer, whose identity has been verified, to declare to a notary or notarial officer that he or she has willingly signed a document. 


Requirements

Oath or Affirmation (Jurat)

Verify Vehicle Identification Number (VIN)

Oath or Affirmation (Jurat)

 The purpose of a jurat is for a signer to swear to or affirm the truthfulness of the contents of a document to a notary or notarial officer. 



Requirements

Verify Vehicle Identification Number (VIN)

Verify Vehicle Identification Number (VIN)

Verify Vehicle Identification Number (VIN)

 A sworn affidavit from the seller and purchaser verifying that the vehicle identification number shown on the affidavit is identical to the vehicle identification number shown on the motor vehicle 

Requirements

Notarize Copies

Wills & Trusts

Verify Vehicle Identification Number (VIN)

Our notary will supervise the making of a copy of a tangible or an electronic record or the printing of an electronic record and attest to the trueness of the copy or of the printout. 

Requirements

Wills & Trusts

Wills & Trusts

Wills & Trusts

Self-Proof of wills




Requirements

Real Estate

Wills & Trusts

Wills & Trusts

Warranty deeds

Quit claim deeds



Requirements

Consent Forms - Minors

Certify Contents of Safe-Deposit Box

Certify Contents of Safe-Deposit Box

  • Written notarized consent for tattooing of a minor child, age 16 through 17 years old
  • Written notarized consent for body piercing of a minor child
  • Minor child travel consent

Requirements

Certify Contents of Safe-Deposit Box

Certify Contents of Safe-Deposit Box

Certify Contents of Safe-Deposit Box

Special remedies for non-payment of rent.





Requirements

Other Misc Documents

Certify Contents of Safe-Deposit Box

Other Misc Documents

  • Medical and related documents
  • Domestic, family and related documents
  • Legal documents
  • Business documents


Requirements

Acceptable Forms of Identification

 The document MUST be current OR have been issued within the past 5 years and bears a serial or other identifying number.  

  

1.  A Florida identification card or driver license issued by the public agency authorized to issue driver licenses.

 

2.  A passport issued by the Department of State of the United States.

 

3.  A passport issued by a foreign government if the document is stamped by the United States Bureau of Citizenship and Immigration Services.

 

4.  A driver license or an identification card issued by a public agency authorized to issue driver licenses in a state other than Florida or in a territory of the United States, or Canada or Mexico.

 

5.  An identification card issued by any branch of the armed forces of the United States.

 

6.  A veteran health identification card issued by the United States Department of Veterans Affairs.

 

7.  An inmate identification card issued on or after January 1, 1991, by the Florida Department of Corrections for an inmate who is in the custody of the department.

 

8.  An inmate identification card issued by the United States Department of Justice, Bureau of Prisons, for an inmate who is in the custody of the department.

 

9.  A sworn, written statement from a sworn law enforcement officer that the forms of identification for an inmate in an institution of confinement were confiscated upon confinement and that the person named in the document is the person whose signature is to be notarized.

 

10.  An identification card issued by the United States Bureau of Citizenship and Immigration Services. 

No Identification? No Problem

  If none of the above-mentioned identification is available, or the name on your ID is different or shorter than what is on the document, then you can use: 


Two Credible Witnesses - That can swear to the signer’s identity. They must have proper ID, be age 18 or older, know the signer by the name on the document, not be named in the document, nor have a financial interest in the transaction described in the document.

 

Signing by “X” Mark - If unable to write signature and has valid ID, then two “disinterested” witnesses need to be present and be witnesses on the document. One witness should write the person’s name next to the person’s mark and the witness should sign his or her name as a witness. The witnesses are only verifying that they witnessed the individual make his or her mark on the document. 

Document Witness vs Credible Witness

Document Witness

Document Witness

Document Witness

What is a Document Witness?


 Someone that witnesses someone signing the document.  


Who Can Act as a Document Witness?


  1. A notary may act as a document witness in the State of Florida, but if the notary is also preforming the notarization they should be sure to clearly document in their journal the name of the person who's signature is being notarized in the document since it is illegal for a notary to notarize their own signature. If the notary is unsure they should decline to act as a document witness. A notary may NEVER act as a credible witness
  2. A person that does not have a financial interest in nor are a party to the underlying transaction  



Credible Witness

Document Witness

Document Witness

  What is a Credible Witness?   

A credible identifying witness is an individual who knows and can verify the identity of a signer.   


One Credible Witness 

 The sworn written statement of one credible witness personally known to the notary public.  


 Two Credible Witnesses 

 

  1. That the person whose signature is to be notarized is the person named in the document
  2. That the person whose signature is to be notarized is personally known to the witnesses
  3. That it is the reasonable belief of the witnesses that the circumstances of the person whose signature is to be notarized are such that it would be very difficult or impossible for that person to obtain another acceptable form of identification
  4. That it is the reasonable belief of the witnesses that the person whose signature is to be notarized does not possess any of the identification documents specified in the acceptable forms of identification section AND
  5. That the witnesses do not have a financial interest in nor are parties to the underlying transaction  

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